Coordinator II

Job Summary

Reporting to the Director of Administration (DA), this position serves as the department’s financial associate and IT liaison with oversight of financial processing, budget management, and departmental technology. Provides financial and technical support to the DA, faculty, and staff.

Position Description

Financial duties include:

  • Ensure lifecycle completion of transactions: vendor set-up, reimbursements, purchase orders and invoices, honoraria; arranging travel and lodging for departmental visitors and job candidates; P-card review and reconciliation; wire transfers and special handling requests; monthly reconciliation; fiscal year closing duties
  • Monitors core budgets, special projects, and grants, and tracks accounting discrepancies
  • Prepares journals
  • In collaboration with the DA, prepares the yearly budget projections for the department
  • Hires temporary student workers and research assistants as needed
  • Maintains department financial files for faculty, staff, students, and vendors
  • Monitors faculty research accounts and communicates remaining balances as needed
  • Serves as principal source of information on fiscal policies and procedures
  • Works with DA, FAS Finance, and other University offices to troubleshoot problems
  • Custodian of petty cash

Technical duties include:

  • Serves as the primary departmental liaison with Harvard University IT (HUIT). Troubleshoots issues with departmental technology and escalates to HUIT as necessary
  • Maintains list of computer inventory, and oversees leases and computer refresh logistics
  • Attends university IT stakeholder meetings and shares policies and developments with the department
  • Maintains departmental website
  • Produces occasional departmental videos
  • Coordinates occasional hybrid events

Basic Qualifications

3+ years of administrative experience, ideally with a background in finance. Strong computer skills required.

Additional Qualifications and Skills

Experience working in a university setting preferred. Knowledge of Microsoft Office, including Outlook, Word, and Excel. Working knowledge of audiovisual technology and willingness to learn new systems. Handles several tasks simultaneously, sets priorities, handles detail work with accuracy, and problem solves. Must work well in a team – strong interpersonal written and verbal communication skills are a plus. Ability to handle confidential information with discretion.

Additional Information

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services

Department Office Location

USA - MA - Cambridge

Job Code

404038 Coordinator II (FSS)

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Arts and Humanities

Salary Grade

055

Department

East Asian Languages and Civilizations

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Credit, Criminal, Identity

Schedule

Monday - Friday, 9:00am to 5:00pm. 3 days a week will be in person, and 2 days a week will be remote.

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

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